Overview
Center Administrators can create and manage rooms for their center. Rooms help facilitators coordinate where sessions take place and prevent scheduling conflicts. Each room can have default booking times, which automatically pre-fill when facilitators schedule sessions.
Who Can Manage Rooms?
Only **Center Administrators** can create, edit, and delete rooms. Facilitators can view room availability and reserve rooms when scheduling sessions, but cannot modify room settings.
Accessing Room Management
1. Navigate to your **Center** from the main dashboard
2. Select **Rooms** from the sidebar menu
3. You'll see a table of all rooms for your center
Creating a Room
1. Click the **Create Room** button
2. Enter a **Room Name** (required)
- Room names must be unique within your center
3. Optionally set **Default Start Time** and **Default End Time**
- These times automatically pre-fill when facilitators reserve this room for sessions
4. Click **Create** to save the room
> **Tip:** Setting default times saves facilitators time when scheduling. For example, if a room is typically used from 9:00 AM to 4:00 PM, set those as the defaults.
Editing a Room
1. Find the room in the table
2. Click the **Edit** button (pencil icon)
3. Update the room name or default times
4. Click **Save** to apply changes
Deleting a Room
1. Find the room in the table
2. Click the **Delete** button (trash icon)
3. Confirm the deletion in the dialog
> **Note:** Deleting a room does not affect past session records that used that room.
Default Times Explained
Default start and end times are optional settings that:
- Pre-fill the time fields when a facilitator selects the room during session scheduling
- Help maintain consistent booking patterns
- Reduce manual data entry for facilitators
When a facilitator selects multiple rooms with different default times, the system automatically expands the time window to accommodate all rooms (using the earliest start time and latest end time).
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